Thursday, 1 December 2011

Tip3: Prepare Yourself - Do one less thing for Christmas!

Tip:
Preparations for Christmas can be frantic - there's always so much to do. But however busy you are, remember that above all your family and friends want you for Christmas! Your attention, your qualities, your presence, your unique self...
  
Remember:
Making perfect preparations is counter-productive if it's all about what needs to be done. That's when it's harder for us to feel our lovely human qualities in ourselves. And that's when other people feel them less too. So amidst all your busy preparations, include things which prepare you as a person.
   
How to prepare Yourself?

Here are a few of my suggestions - things I'd like to remember myself! I'm sure you've got your own ideas. Why not share them? (Just click 'Comments' below.)

Create time!
  • Pause between activities (creates a spacious atmosphere)
  • If you have a choice between two things, do what's easier!
  • Look at everything on your plate - then take one thing off!
Enjoy being!
  • Engage with things that nurture you!
  • Think of five wholesome activities that bring you ease and contentment - and do all five before Christmas!
 Above all!
  • Remember the mince pies - but don't forget yourself!

Tuesday, 1 November 2011

Q6: Can Good Communication Save You Money? - Natural Negotiation


I was running a course on empathy skills a few years back with a group of young doctors, when we were asked to vacate our room. So it was a cause for relief, and some celebration, when I managed to negotiate a larger room for us - including biscuits. And when it emerged later over coffee (and biscuits) that I was on the brink of leasing a gorgeous new car, something really caught the doctors' curiosity. Could there be a link between empathy and negotiation? Did my skills operate beyond biscuits - and if so, how far?
  
Beyond Biscuits
So when - by luck or judgement - I landed a rather splendid offer on the car deal, they naturally wanted to know more. 

Last month, I found myself trading in that very car, and once again, I needed to stand my ground over money. This was hot on the heels of a different negotiation, this time with my bank, who had promised me an offer and then withdrawn it. Both were potentially awkward situations in which I might have been indignant, even outraged. Yet both interactions went smoothly; and I was left thinking of the young doctors and the empathy skills I had taught them. 
  
It's a curious thing, even counter-intuitive, that empathy helps when we're 'standing up for our rights'. Even in the hard world of business and finance, when we have a clear sense of our own needs, it's empathy which really determines the direction the conversation takes. This forms the basis for a process I refer to in my courses as natural negotiation (Learn Negotiation)
  
The Human Factor
In the case of the car sales rep, he'd given me a price to conclude the lease agreement, but now his manager was adamant the sum was too low. I'd need to pay more, and that was that. But I believe in negotiation, so I phoned my original sales rep back. Naturally, he guessed there was trouble. Beneath his professionally friendly phone manner, he knew I wouldn't like what he had to tell me. It's hard for anyone to enjoy communication in those circumstances. Like most human beings, he felt bad saying 'no'.
  
Time with the other Person 
So instead of arguing my case, I moved onto his ground.
'You're in a difficult position!' I offered, 'I don't envy you.'
'Too right!' he burst out, surprised perhaps that I wasn't yelling. And he went on to explain his first over-optimistic estimate and his manager's later revision. 

Listening calmly, I could see the strength of his business argument (I really was getting a good deal at the lower price); and I could empathise with his professional position (silently, I wondered about his next performance review). Above all, he told me anxiously, he wanted his customers to be happy. That washis job satisfaction. I believed him, too. He was between a rock and a hard place. As I offered my simple empathic guesses, his relief was tangible.

The Jury is Out
I could empathise with him easily at that moment because I was confident of one important thing: I had not let go of my own needs. I had simply tucked them under my wing, out of sight, and given full reign to his. At this stage of the conversation, the jury was out. I truly didn't know if I would achieve the outcome I wanted, even though it was a significant one for me financially. Instead, my focus was on the friendly interaction that was emerging naturally as one person tried to understand another. No tricks, no games. Just understanding. And as I engaged in this way with the car salesman, another of my own key needs ignited, and slipped into gear: my wish for him to be okay too.
  
My 'Need for You'
When we are in good connection with folk around, we have a root human need to know that they are okay. So even if a conversation clashes with what we want for ourselves, a warm connection causes a shift in our intentions and motivations. We naturally begin to take in other people's needs and perspectives. In my case, I found myself sympathising with my car rep - the very guy who was trying to charge me more! 

Stating My Agenda
Now it was easy to tell him my side. In this friendly atmosphere, he was happy to listen. I explained that I run my own business, and that I place a high value on keeping the agreements I make with my clients, even if that involves a mistake or a loss on my side. None of this was said to persuade. I was simply sharing my truth, my perspective. 

So I was genuinely touched when he took up my cause, and went off to consult with his manager. As I was giving up my car completely, he had no motivation to retain me as a customer. It was sheer good will that was driving the negotiation. He came back enlivened and cheerful. His manager had agreed to the lower offer.  

A Paradox
There's a paradox at the heart of communication. I have conversations which save me money, or bring me practical benefit. Yet (and here's the contradiction) the most satisfying feature is the interaction itself. That friendly connection with the car salesman; in the case of my bank (tiny individual takes on giant corporation!), the positive pride I felt as the bank manager really understood my values, and acted on them. 
  
While our urban myths might propagate Mr Nasty as the best money-winner, I disagree. It isn't self-centred hard-headedness which really wins in negotiation. When empathy is present, negotiation happens naturally. That's another attitude altogether. 

Saturday, 1 October 2011

Q5: Bottling it up, or letting it out?

Our reader this month asks about strong emotions.  

Lesley writes: 'I have a question about managing a strong feeling that arises in response to something that someone does or says. ... In these situations, I usually end up saying nothing (because it would only be inflammatory) and then withdrawing feeling dissatisfied. Or, showing the other person just how furious I am. I imagine that the answer is to focus within, right? Empathise with the furious feeling. But this doesn't answer the question of wanting someone to hear the strength of feeling. Perhaps I am even wrong in wanting this?'

Dear Lesley,

It sounds to me as if you have the classic dilemma: do I bottle it up, or let it out? 

Speaking out can be risky
I am sure you are right that speaking out can be a risky option, if there's a problem. When we feel any edge inside us - irritation, anger, stress, or we're just jarred or overtired - it's usual for this to affect our communication. At those moments, it's very hard not to speak without judgements or blame. What we say is likely to have a prickly undertone. However reasonable, calm or measured we believe ourselves to be, these underlying feelings are likely to come through. 

Strong feelings contain a strong energy - often a 'No!' of some kind. This makes it hard for another person to hear. We may also fear opening our mouths because of the response we get back if we do. So it's often a rather wise part of us that counsels us to keep quiet at these moments.

Bottling it up is risky too! 
But 'bottling it up' isn't a real solution either. Messages that are suppressed gain an energy and momentum of their own. If you're feeling furious, it may be precisely because you've bottled something up and it's now determined to find a way out. That's when we can find ourselves at the explosive stage, blurting things out at just the 'wrong' moment, or saying things in ways we don't really mean.

Having a voice 
We all have a natural, human wish to be heard. If our needs are not met, we are likely to feel diminished in some way. We may find it extremely painful, and lose our sense of worth and value. So it's not 'wrong', Lesley. We need to know we can change things, if they aren't okay. This is what it means to be empowered. We genuinely need to have a voice.

A problem!
The big question is: if we have got to the furious stage, how do we let the other person know what's on our mind in a way which will leave them willing to listen? And be considerate of them, too?

There's a lot going on
Before we start, it can help to take stock. When conversations are tough, there are usually so many things we'd like to say. Things we feel are unfair or unmanageable; things we don't like about the other person or what they've done; things we don't like about ourselves. Where do we even begin? Sometimes our 'No!' energy clashes with our efforts to be nice or reasonable. As we saw last time, we may feel triggered, swamped or engulfed by the situation (See: Q4: What would you say to a 9/11 bomber? Extreme Communication)

A gentle pause
A good start is to pause. We stop to acknowledge how complex, difficult or unbearable the situation is for us. This gentle understanding can make a surprising difference. It's such a relief to realise how much is going on, and how impossible it can feel to say it.

Empathy brings change
This brings empathy into our fraught situation. Yes, Lesley - we might focus within, or chat it through with a friend. The extraordinary thing about empathy is that when it's present, it has a big impact. Curiously, it doesn't matter too much who the empathy is for. Empathy has a unique quality. It affects our understanding and our feelings. While it doesn't change the facts, empathy can radically change our response to them. We grow larger. 

Finding our voice
So if you're in the thick of a difficult conversation, and feeling things strongly, here's something that you might do: try saying what's on the top of the pile. This works whether you say it to the other person, or silently to yourself.

Say what's on the top of the pile
Don't try to explain what the issue is (that's too hard!). Just describe what's happening right now. You might feel like one mass of confused feelings, thoughts, sensations and impulses. It doesn't matter. Just acknowledge this. In other words, you 'step outside' the conversation for a moment, and you comment 'on' it. You move away from 'content' (the issue or problem), and point instead to the 'process'.

Create a signpost
So we don't need to go headlong into a difficulty in order to tackle it. We can just stop and notice (and maybe express) what is most pressing or current. This creates a signpost which helps the other person see where we are now, and where it is we'd like to go with the conversation, if they are up for it.

Remember that when conversations flow smoothly, we do this naturally. For example:
  • I'm not sure how to tackle this, what do you think?
  • Err, I'm not sure what to say...
  • I didn't know that. I need a moment to think it over.
  • I notice I'm flagging - could we take a break?
In your case, Lesley, you might let the person know that you feel (whatever the issue is) very strongly; that you're struggling to say anything, because of all the emotions battling inside you. If it feels right, you can say how much you'd like to resolve this, to be in harmony, but that you aren't sure how to do that right now.

How this helps
Our gentle pause, our inner empathy and simple acknowledgement bring many benefits:

    • We are straightforward and honest about how we are - always a place of strength. Now we can take a deep breath and feel calmer. We feel more confident - even about what we don't know. 
    • We are more able to stay with the dialogue if that is what we want; or to find some respite for ourselves outside it, if we prefer.  
    • As we have more space for ourselves, we have more space for the other person. We begin to see that, if we're finding it tough, no doubt they are too. 

This everyday wisdom can help us find a new way forward. Instead of the strong feelings dominating the conversation, there is a new dimension present. We now have a way to take both of us into account within the difficulty; and so to find fresh ways to a solution which works for us both.

Friday, 9 September 2011

Q4: What would you say to a 9/11 bomber? – Extreme Communication

Have you ever wondered what you would say if you came face to face with a 9/11 bomber? As the tenth anniversary of the attacks on New York and Washington arrives, I find myself wondering: what would it be like to meet a person who instigated, planned, or even helped to carry out those attacks? And if I met them, what would I say?

Of course, many of those people are now dead themselves, so my question really is: how to handle extreme communication, whoever it is with? 

This is not just an idle wondering. Extreme communication happens whenever we face a situation that is outside our normal frame of reference; that somehow feels bigger than we are.

So it's not just like meeting a 9/11 bomber. We all face moments when another person says or does something which goes beyond our limits. And while we cannot change tragedies in the past, or necessarily prevent them in the future, we can always influence the interactions we have here and now, in our own lives.


Face to Face – A Tall Order

For some people, even the idea of talking to a 9/11 bomber may be a tall order. It may be worth pausing to fully imagine it ... to really notice our reactions. Sometimes, our feelings seem to hinder, rather than help; to make matters worse. I often hear people naming their reactions as a sign of their own incompetence:

'I froze – I just couldn't say a thing!'
'I argued til I was blue in the face, it made no difference.'
'Nothing I said worked.'
'I went hot all over, and started to justify myself.'
'I just felt faint and wanted to run away.'
'I had an overpowering urge to punch him.'

But contrary to common belief, whatever our responses are, they hold important clues for the way we handle important or stressful situations. 

The first step in handling extreme communication is to realise that:these responses are here for a reason – they are here to help.

Let's see how this is so.


1. Solving and resolving
At best, we find ourselves resourced and capable – it's certainly what we'd wish. At these moments, we know instinctively whether to listen to others, or to say what's bothering us. And if we do decide to speak our minds, we can often do it in such a way that the other person understands us; and if we're lucky, we may even convince them of our values – such as making compassion our basis for action. But the more extreme the situation, the harder it is to respond like this. 


2. Nothing to say
Instead, just when there's something vital to say, words can escape us. When we finally have the chance to express the one thing that matters, it's as if we have nothing to say. We go blank, or freeze; or we back off with a sense that it's hopeless and there's no point. 

How to move forward?
Extreme situations often feel overwhelming, at least to some part of us. It's as if our system doesn't know how to deal with their immensity. As they lie outside our usual range of experience, it's difficult to connect with them. They may seem unreal, or we may feel distant. 

This is nature's way of applying the brakes. School and society have created an expectation that we know how to respond - now! We're asked to know what we think, or to know what we feel. If we don't, we fear looking daft or incompetent. 

Yet our responses need time to form. Strong situations affect us in ways which are complex, contradictory and many-faceted. We need time to explore and discover the whole picture. Innately, we respond in ways which are true for us, and our most telling comment is one that comes directly from our core. If we reply too soon, we miss the chance to discover what that is.

3. Too much to say
Equally, there may be too much to say. How could we even begin to list the horrors of the 9/11 attacks, to express the scale of the tragedy? When something unspeakable happens, a myriad reasons come to mind to explain it, or to understand how it could have been avoided. The attempt to marshal our teaming thoughts can be overwhelming in itself, and faced with this internal pressure, if we don't find ourselves going blank, we may do the opposite. 

So a torrent of words pours forth, issuing facts, examples, opinions and ever more authoritative arguments. But words, though powerful, rarely do justice to the force of our feelings. So we repeat ourselves, we become emphatic. Even when a small voice on our shoulder tells us that we'll never truly convince the other person, however cogent we are, still our rational, analytical arguments continue. If others refute us, we grow cleverer, sharper perhaps, and more cutting. This now creates more distance between us and the other person - so we must work even harder to uphold what is true and right for us.

How to move forward? 
Tumbling thoughts and loquacious arguments are usually signs of deeply felt needs and values. These are rooted in our emotional intelligence, in our innate, fundamental responses to the circumstances before us. 

But once again, societal conditioning interferes. It tells us we must make rational sense. So we quickly employ our rational intelligence in an attempt to give voice to what we know with our emotional selves. Through habit or misplaced confidence, our analytical minds take over. In these cases, rational argument hijacks the power of what we want to say. The real force of our argument lies elsewhere. 

When we have strong messages to impart, we need to pause. Once again, it takes time to engage with what lies below the surface of our rational words - our feelings, needs and values. We can stop, breathe deeply, feel ourselves rooted and embodied. What we say is most potent (and most keenly heard) when the language of head and heart comes together.


4. Visceral feelings
Responses which seem to hamper communication most effectively are more instinctive and visceral still. The very thought of meeting (say) a 9/11 bomber might bring intense, difficult-to-describe bodily sensations. We may feel hot, confused, sick, faint, frozen; we want to flee, we want to fight – or a mixture of all these, and more. We may want to inflict hurt and pain on the other person, to overpower them in some way. These involuntary, gut responses can be so unsettling that communication of any kind becomes hard or impossible while we are in their grip.

How to move forward? 
Our bodies usually know more about how we feel than we do. So it's particularly important to give room to visceral responses. It's easy to dismiss them as signs of weakness or failure. Yet they are usually describing, symbolising, or doing for us precisely what we need; perhaps providing much-needed distance, demonstrating distress, acknowledging understandable aversion or overwhelm. Our needs are not wrong; they are innate mechanisms for survival and well-being. If we prohibit them, we cut off our access to a well of wisdom; that is, to the most fundamental, instinctive, spontaneous and creative strategies we have for dealing with an extreme situation. 

Even the wish to inflict hurt is another way of expressing our own needs. It's a way of showing just how much hurt or pain we are feeling. In the case of 9/11 we may feel it for ourselves, or on behalf of others. Either way, we contain the feeling within us. So the urge to harm or hurt is a clear message – 'Take THAT! THIS is EXACTLY how it feels within me.' The bigger the hurt, the more extreme the ways we express it. The bigger the feeling, the bigger the need.


Trusting our Responses

Our human systems are extraordinarily capable, complex and full of potential. Even though we seem to be in the grip of something that stops us communicating, our responses are actually doing something useful. Our system is taking the time it needs to adjust to an extreme situation. The very first step is to allow and make space for those responses, without judgement or criticism. Each response, whatever it is, has its own good reason for being there. If we can welcome the response, we may find a solution emerging from a deeper place within us. Then we can find a path or a bridge towards the extreme situation, where fresh and spontaneous communication can happen in just the way it needs.

Thursday, 1 September 2011

Tip 2: Real listening is relaxing!

Tip
Take time to pause and breathe deeply when you are listening. Let go of your ideas, thoughts, responses and agendas, and create a calm, attentive space for yourself and the other person.

Remember:
Even a few seconds of listening can reduce stress for the speaker and the listener. Listening is simply about being present. If you make a journey towards the other person (onto ‘their mountain’ – see the video clip!), you tune in to their perspectives. While you are listening, there’s no need to worry about your own agendas, or to prepare what you will say or do next. Letting go of your own thoughts and ideas as you listen actually gives you a break. Your calm attention then gives the speaker confidence, and also allows your resources to refresh, and to gather at their own pace into a creative and appropriate response.

Benefits:
-        You feel more relaxed and resourceful
-        The other person feels understood, valued and respected
-        You choose more clearly whether to continue the conversation
-        Your reply comes from a deeper, fresher and more centred place in you
-        You can end a conversation more easily, with kindness and courtesy

Thursday, 11 August 2011

Q3: What can the riots teach me about my communication?



I was asked by Zhana, one of our readers, to comment on the riots this week, which inspired this posting. Zhana is herself an author and commentator, and a practitioner of Nonviolent Communication – and she posted a few more of my thoughts on her own blog: Transform Your Life: A Creative Response to the Riots.




In any difficult situation, it’s natural to take sides. On one hand there are those people who are causing the problem (‘them’), and on the other hand, the people who are suffering (‘us’).

This quickly leads us to think in terms of right and wrong. So, during the riots this week, we hear people condemning the rioters (people who have suffered or are fearful, people concerned for those involved); and we see the rioters condemning the people and institutions they riot against ('We're going to show the police!', said a masked and hooded youth from Manchester last night). Here, what’s called ‘right’ or ‘wrong’ depends on which side of the riot-shield you are standing.

Right and Wrong in communication
Whatever we believe about the rights and wrongs of a situation, a dialogue based upon who is right or wrong will never move forward. Talking in this way simply leads each side to become more entrenched in its own perspective. Conflict escalates as each side wants to prove who is more right, or more wrong, than the other.

Witnessing the tragic damage of riots this week, it’s easy to feel helpless. Yet we can make a difference. If we look carefully at our own communication, we may see the same seeds of conflict in our personal dialogues and relationships, as we see in society and nations at large. So we might reflect on how conflict affects us, and find fresh ways to repair or reduce its cost in our own lives.

Conflict check-list
Recall, perhaps, an interaction which has bothered you, or a person you find difficult. Then use this list to check whether conflict is taking root.

1.   Have judgements or labels sprung up in your conversation (or in your thoughts)? This usually means we blame someone; and blame implies wrongness. We believe somebody is wrong, or at fault, in some way. The more strongly we feel this, the more we need empathy ourselves for what has hurt or damaged us.

2.   Are you replaying or imagining conversations in your head, which justify or strengthen your position? This often means we feel attacked or undermined; it seems we have been ‘put in the wrong’, and need to defend ourselves.

3.   What are your feelings telling you? Uncomfortable feelings irritation, frustration, anger, dismissiveness – are signs we want to push something or someone away. This ‘No’-energy has important messages which need hearing; but is only part of the process.

4.   Are you shutting something or someone out? This takes energy, and puts us into opposition. What we shut out also has its own energy, and like anything excluded, may simply grow louder and more belligerent in protest.

5.   Do you have an underlying sense of ‘either-or’? In conflict, one person seems to get their way at another person’s expense; one person’s needs are met, but the other person’s needs are not.

6.   Do you feel bad about yourself – is your Inner Critic unusually active? Our Inner Critic is especially vociferous when it fears for our own (or other’s) safety or well-being. So it’s easy to believe we are at fault. In communication, our safety lies in our good connections with others, which are damaged when we are in conflict. 

If one or more of these are happening, the seeds of conflict are present. Happily, just knowing this is the first step to changing course.

Resolving conflict at root
One sure way towards harmony is to dissolve the language of right and wrong which in many subtle ways creeps into our communication. 

Here’s a three-tiered approach:

*   If you hear yourself making any sort of judgmental comment, take a moment to pause. See what lies beneath your comment, or below your difficult feelings. Look for the GOOD reasons which motivate your comment. Our deepest needs and values are ones which build our sense of inner strength and self-respect. (Here’s a list of human needs and values: Life At Work - Resources – Key Model 3.) Try to communicate your needs and values to the other person, rather than your judgements.

* See if you can imagine the other person’s underlying needs. Take time to explore. Once again, look for the GOOD reasons for their behaviour (see the list of needs and values, if you’re unsure.) The crucial thing is to distinguish what they do or say from their underlying needs and motivations as human beings. At root, all actions are attempts to support life and growth. Sadly, the behaviours people use may be distorted, harmful or unhelpful, squashing or denying other people’s needs in the process. See if you can relate to the other person’s needs and values, and express those in your communication, rather than your analysis or interpretation of what they are doing.

*   Finally, widen your perspective of the situation as a whole. Remember that every situation contains more than one set of needs. The key to resolving a conflict is to accept and acknowledge that both your needs and theirs are part of the whole picture. Both are present. Eventually, we can understand that a wise solution holds and includes both sets of needs, and finds a way to work with them all.

Human magic
As we do this, a curious and magical thing happens. When we affirm our own needs deeply in ourselves, we are able to affirm other people’s needs also. As we make space for ourselves, so we begin to resonate with, and understand, other people. Needs are universal, and we respond to them naturally once the barriers to communication are removed. When harmony emerges, we no longer simply want our own needs to be met – we genuinely want to find ways for other people to be happy and well too. And they want this for us. Then we are on the way to resolving conflict, and establishing peace.

Monday, 1 August 2011

TIP 1: If you make a request, remember to check how it’s landed!

Tip
If you make a request, remember to check how it’s landed.

Remember
The difference between a request and a demand is that, with a request, the other person has a choice in how to respond. Check you are leaving time for the other person to agree or disagree. See if you are open to hearing a different approach altogether. If so, then you can be sure you are making a real request.

Benefits
  • ·      The person you’re asking feels respected and considered
  • ·       You engage their willingness naturally
  • ·      You feel confident making the request, because you can cope with hearing a ‘no’.